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Bylaws

Bylaws of 
APICS The Association for Operations Management
GRAND RAPIDS CHAPTER
 

ADOPTED MARCH 14, 1962
FIRST REVISION MAY 8, 1968
THIRD REVISION APRIL 1980
FOURTH REVISION SEPTEMBER 1982
FIFTH REVISION OCTOBER 9, 1985
SIXTH REVISION JANUARY 8, 1986
SEVENTH REVISION FEBRUARY 10, 1988
EIGHTH REVISION JANUARY 11, 1989
NINTH REVISION MAY, 1991
TENTH REVISION MAY, 1992
ELEVENTH REVISION MAY, 1995
TWELFTH REVISION SEPTEMBER, 1996
THIRTEENTH REVISION, APRIL, 1998
FOURTEENTH REVISION, SEPTEMBER 1998
FIFTEENTH REVISION, NOVEMBER 1999
SIXTEENTH REVISION, DECEMBER 2000
SEVENTEENTH REVISION, SEPTEMBER 2001
EIGHTEENTH REVISION, OCTOBER 2002
NINETEENTH REVISION, OCTOBER 2003
TWENTIETH REVISION, APRIL 2004
TWENTY-FIRST REVISION, APRIL 2005
TWENTY-SECOND REVISION, SEPTEMBER 2005
TWENTY-THIRD REVISION, SEPTEMBER 2007
TWENTY-FOURTH REVISION, SEPTEMBER 2008
TWENTY-FIFTH REVISION, MARCH 2009
TWENTY-SIXTH REVISION, OCTOBER 2009
TWENTY-SEVENTH REVISION, JANUARY 2011
TWENTY-EIGHTH REVISION, SEPTEMBER 2013
TWENTY-NINTH REVISION, July 7, 2016 

I.          NAME AND AFFILIATION
   
        A.  The name of this organization shall be APICS The Association for Operations Management, GRAND RAPIDS CHAPTER.

            B.  This Chapter shall be affiliated with the Corporate Headquarters known as APICS Association for Operations
            Management.
            C. This Chapter will adhere to the signed APICS Channel Partner Agreement.
II.        PURPOSES
           
A.  To foster and maintain high standards in the profession of operations management and to promote the recognition of this
            profession throughout industry.

            B.  To provide opportunity for mutual exchange of problems and ideas in the areas of operations management.
            C.  To provide opportunity, through educational programs, for the members to increase their knowledge of techniques and
            systems in their profession.
            D.  To assist members and interested non-members in keeping abreast of the latest techniques and systems in the profession
            of operations management. 
III.       MEMBERSHIP
           
A.  Qualifications
           
Membership shall be open to all persons who pay dues as outlined in Section IV.  We encourage prospective members to
            show an interest in promoting the aims and purposes of Corporate and the Grand Rapids Chapter.

            B.  Classes of Membership
           
Membership shall be divided into two classes:  Enterprise and Individual.

            C.  Enterprise Memberships
           
Enterprise memberships shall be available to a Company qualifying under Paragraph 1 that desires representation at
            functions of Corporate and/or this Chapter.

                  1.  Each enterprise member company may designate at least five (5) individuals who shall enjoy full membership
                  privileges and be referred to as Enterprise Professionals (EP).

                  2.  One Enterprise Billing (EB) is also designated.  The EB can be an EP or a non-member.
                  3.  EP members may be changed by each such company at any time upon written notice to Corporate Headquarters and
                  notification from Corporate Headquarters to the Grand Rapids Chapter Membership Director.

              D. Individual Memberships
                 
1.  Professional Member - A person engaged in or interested in, work related to manufacturing, operations, production,
                  inventory, and/or resource management.  A person actively engaged in the founding of this Chapter, as signified by
                  payment of his or her dues.

                  2.  Student Member - A person attending full-time formal classes in resource management, or related subjects, and not
                  regularly employed in the industry.  Student Members shall not have voting rights or be eligible to serve on the Board of
                  Directors.

                  3.  Honorary Chapter Member - A person determined by the Chapter Board of Directors to have made exceptional
                  contributions to the field of resource management or the local Chapter.

                  4.  Young Professional E-Member – A person who is a recent college graduate who was a member of a student chapter for
                  at least one year.  This membership is limited to two years after graduation.

                  5.  Academic Professionals – A person who works full-time at one or more accredited academic institution(s).
                  6.  Retired Member – A person who has reached 62 years of age, retired from formal employment, and has been a
                  professional member for a minimum of  five years.    

            E.   Election of Members
                 
1.  Application for all classes of chapter memberships, other than Honorary Members, shall be made by completing the
                  proper application form and submitting, with the correct dues, to the Membership Department of Corporate.

                  2.  Candidates for Honorary Chapter Members must be nominated and approved by the Board of Directors.
            F.   Transfer of Affiliation
                  1.  Chapter affiliation of a member in good standing shall be transferred upon written request to Corporate Headquarters.
 
                  2.  Chapter dues of members who transfer shall remain with the Chapter to which they were paid.
                  3.  Members who transfer to the Grand Rapids Chapter will be considered "paid-up" members for the remainder of their
                  dues period.

            G.  Termination of Membership
                 
1.  A member may resign from the Chapter at any time by signifying his intention in writing to the Membership Director.

                  2.  All members who shall neglect or refuse to pay their dues within thirty (30) days after billing shall receive a Second
                  Notice from the Executive Director (Corporate) declaring them delinquent.  This status shall be indicated on the monthly
                  Chapter membership status report published by Corporate Headquarters.  Thirty (30) days after such notification, members
                  remaining delinquent shall be automatically dropped from membership.

                  3.  The names of delinquent members shall be provided to the Membership Director for investigation of cause and
                  recommendations for disposition.

                  4.  The application for reinstatement by any member who has been dropped for non-payment of dues shall be considered
                  in the same manner as the application from a new member.

                  5.  The Board of Directors, by a simple majority vote, may excuse an individual member from payment of Chapter dues if,
                  in their judgment, there is a good and sufficient reason.

                  6.  The Board of Directors, by a two-thirds vote, may suspend for a definite or indefinite period or expel any member for
                  just cause.  This action shall not be taken until the member has been given ample opportunity to offer defense against
                  the charges.  The name of an expelled member shall be stricken from the membership roll.

IV.       DUES
           
A.  Association
                 
1.  Association dues are assessed and collected as directed in the Corporate Bylaws, payable on the anniversary date of
                   members.  Annual Chapter dues are collected at the same time.  Notification of members coincides with their anniversary
                   month and payment is required within thirty (30) days after billing.

                  2.  The cost of Student Chapter member association dues will be paid by the Parent Chapter (Grand Rapids) if the student
                  member is an active, participative member of the Student Chapter Board of Directors or a committee of the Student
                  Chapter.

            B.  Chapter schedule of fees will be in accordance with those set by Corporate.
            C.  Association and Chapter dues shall be payable originally with the application for membership and thereafter on the
            anniversary date of membership. 
V.        FISCAL YEAR
           
The fiscal year of this Chapter shall be July 1 to June 30 the following year.

VI.       MEETINGS
           
A.  Regular meetings of the Chapter shall be held on the second Wednesday of each month whenever feasible, at a time and
            place determined by the President Elect.

            B.  Special meetings may be called by the President, by a majority of the Board of Directors, or by written petition of
            one-fourth of the members authorized to vote.

            C.  Notice of all Professional Development Meetings shall be published and distributed to all members not less than two
            weeks before the date of the Professional Development   Meeting registration deadline. 

VII.      GOVERNMENT
            A.  The control and management of the affairs, property and funds of the Chapter shall be vested in the Board of Directors.

            B.  All questions coming before this Chapter, its duly authorized governing bodies and committees shall be decided by a
            simple majority of the qualified votes cast within the particular body, unless otherwise specifically determined by these bylaws.

            C.  Decisions made by the current Board of Directors are not binding on succeeding Boards unless the decision is made a
            permanent part of the bylaws per Article XV.

            D.  The Board of Directors will follow approved Standard Operating Procedures to manage the Chapter’s activities and affairs.
VIII.    BOARD OF DIRECTORS
           
A.  The Board of Directors shall consist of no less than three (3) and no more than sixteen (16) members, which includes:

                  1.   Officers of the Chapter (Article X)
                  2.   Immediate Past President (Article XII)
                  3.   Functional Directors (Article XIII)
            B.  Three (3) to sixteen (16) members shall be elected annually, depending upon the expiration of terms of board members,
            for a term of two (2) years to provide the Chapter with a Board of no more than sixteen (16) members.  The President Elect’s
            term will continue through the completion of the position of Past President.

            C.  The Board of Directors shall have the supervision of all matters pertaining to Chapter activities and shall manage and
            conduct Chapter affairs in accordance with the bylaws.

            D.  Regular meetings of the Board shall be held at such time and place as the Board may direct.
            E.   Special meetings of the Board may be called by the President or by request of at least three members of the Board,
            stating the objectives of such a meeting.

            F.   Each member of the Board shall have one vote only.  The President does vote.
            G.  A quorum of the Board of Directors shall consist of six (6) members, of which at least one is an officer.
            H.  A membership on the Board of Directors may be suspended for just cause by two-thirds vote of the Board and shall
            have inactive status until given the opportunity to defend the offending action.

IX.       ELECTION OF MEMBERS FOR THE BOARD OF DIRECTORS
           
A.  The President Elect shall be responsible for determining and filling any open BOD positions for the following year.

            B.  The President Elect will interview all prospective candidates, informing the candidates of Board expectations, Board
            appointments, and Board responsibilities.

            C.  All candidates must be active voting members or Enterprise Professional members of APICS and the Grand Rapids
            Chapter, with the exception of the Director-At Large Student Director.

            D.  The Nominating committee will recruit the best qualified candidates to fill all upcoming expired terms.
            E.   All candidates for office shall be nominated by the Nominating Committee, except as noted in Article IX.F.  Nominees
            shall consent to serve as a nominee and to serve on the Board.  Nominations shall be closed by and announced at the May
            Professional Development Meeting.

            F.   Additional applicants may also seek to be placed on the ballot.
                  1.  Notification will be given to the general membership at the March Professional Development Meeting and in the
                  March newsletter, that applications are being accepted for anyone wishing to be a candidate for the Board of Directors.

                  2.   Any person who meets the qualifications as specified in Article IX.C may have their name placed on the ballot by
                  securing a written petition of one (1) percent of the voting membership of the local chapter.

                  3.   Members desiring to have their names placed on the ballot under the provisions of this subsection must submit to the
                  current President of the Grand Rapids Chapter a written request to run for the Board of Directors and the petition list of
                  names requesting that the candidate be placed on the ballot.

                  4.  The membership list will determine the members entitled to sign the petition under this section.
                  5.  No additional applicants will be accepted after the April Professional Development Meeting.
            G.  If a Board position is contested, all prospective candidates names will be placed on a ballot and will be voted on by the
            general membership.

            H.  If contested, the election of members to the Board of Directors shall be by secret ballot under the supervision of an
            Independent Teller appointed by the chairman of the nominating committee.  The Independent Teller cannot be a nominee
            or current board member.  Balloting will be conducted by mail.  All ballots received must be available for inspection by any
            member for a thirty (30) day period following the announcement of new board members.

            I.    In the event there are no contested offices, the slate of candidates proposed by the nominating committee shall serve on
            the Board of Directors of the Grand Rapids Chapter.  No ballot process is required.

            J.    Any vacancy occurring on the Board of Directors shall be filled by appointment of the President and approval by the
            existing Board of Directors.  The appointee shall consent to fill the vacancy and to serve on the Board.  A two-thirds majority is
            required.  The appointment will fill the term of the outgoing Board member.

            K.  No more than two (2) members representing the same company may serve on the Board of Directors at the same time.
            L.  New Board Members shall be announced at the May Professional Development Meeting.
X.        OFFICERS
           
A.  The officers of this Chapter shall be:  President, President Elect, Vice President of Finance, and the Vice President of
            Marketing.

            B.  Term of office shall be for one (1) year.
            C.  The VP of Finance and the VP of Marketing may not serve more than two (2) consecutive years in office; however either or
            both of these positions may be extended one (1) year at a time by a recommendation of the President and the remaining officers.

            D.  All Officers, except President, shall be elected annually from the new Board of Directors by a majority vote of its members
            prior to the first regularly scheduled membership meeting of each fiscal year. 

            E.   All nominees for the President Elect must have served at least one (1) year on the Board to be eligible for nomination.  If
            the nominating committee is not able to find a current   Board Member to fill this position, a current member of the Chapter
            will be nominated and elected by the Board of Directors and the membership.

            F.   To maintain administrative continuity, the President Elect shall serve as President during the ensuing year.
            G.  Tenure on the Board of Directors of the President Elect shall extend through the office of President and Past President.
            H.  Officers shall be officially recognized at the first regularly scheduled membership meeting of each fiscal year.
            I.    If a Past President is not able to complete a term in office, the vacancy will be filled as outlined in IX.J.
XI.       DUTIES OF OFFICERS
           
A.  President

            The President is the executive head of the Chapter.  The President is responsible for the overall management of the Chapter
            as well as setting the goals and expectations of the Chapter. This position is responsible for overseeing the activities of the
            Chapter Administrator. This position is also responsible for acting as spokesperson for the Chapter at all functions.

            B.  President Elect
            The President Elect is responsible for completing all assignments made by the President as well as establishing the PDM
            programs for the following year.  The President Elect acts as spokesperson for the Chapter in the absence of the President.
            The President Elect is also responsible for accumulating and organizing the documentation for the CBAR awards program
            and the final submission to the Chapter’s assigned Region Representative. The President Elect is also responsible for
            supervising the Chapter Board of Director elections.

            C.  VP of Finance
            The VP of Finance is responsible for keeping full and complete financial records and documentation for the Chapter.  This
            position is also responsible for completing all assignments made by the local Chapter President.

            D.  VP of Marketing
            The VP of Marketing is responsible for overseeing all marketing and public relations activities of the Chapter.  This position is
            also responsible for the overall management of all Chapter publications as well as other special assignments made by the
            local Chapter President.

XII.      PAST PRESIDENT
           
The Past President promotes APICS, represents the chapter at non-APICS functions, responsible for nurturing the Affiliated
            Student Chapter(s), attending the Student Case Competition, and representing the Chapter at Student Chapter events, and
            coordinates annual bylaw revisions.  This position is also responsible for completing all assignments made by the local
            Chapter President.

XIII.     CHAPTER DIRECTORS AND COMMITTEES
           
A. Directors

                  1.   Directors are appointed by the President from the Board of Directors.
                  2.   Membership Director – This position is responsible for the recruitment of new members and/or companies as well as
                  the retention of existing members and companies.  The Membership Director is also responsible for maintaining the local
                  Chapter database and completing any other responsibilities assigned by the local chapter President.

                  3.   In-House Education Director - This director is charged with promoting to businesses and coordinating all educational
                  courses the Chapter offers with those businesses to the mutual benefit of the students and the Chapter. This position is also
                  responsible for completing any other assignments made by the local chapter President.

                  4.   Public Education Director -  This director is charged with the promotion to the community at large, including all
                  Chapter members; to arrange and hold all Certification and Fundamentals Courses to meet the educational needs of all
                  interested parties. This position is also responsible for completing any other assignments made by the local Chapter
                  President.

                  5.   Education Director - This director is charged with the promotion, coordination and other arrangements as necessary for
                  all other courses. This position is also responsible for completing any other assignments made by the local Chapter
                  President.

                  6.   North Region Director – This director is responsible for coordinating and conducting all scheduled programs and
                  educational offerings held in the “North Region”. This position is responsible for assisting in the recruitment of members
                  and companies in the area for Chapter membership and educational offerings.  This position is also responsible for
                  completing any other assignments made by the local chapter President.

                  7.   Special Events Director – This director is charged with planning, coordinating and promoting seminars, outings and
                  plant tours for the Chapter.  This position is also responsible for completing any other assignments made by the local
                  Chapter President.

                  8.   PDM Director – This director is responsible for communication with the PDM venue.  The position will ensure the
                  venue is meeting the expectations of the board.  This position is also responsible for completing any other assignments
                  made by the local Chapter President.

                  9.   Director-At-Large  – This director will be of supportive nature to the Board.  This position is responsible for completing
                  any assignments made by the local Chapter President. 

                  10. Director-At-Large Student (1) – This director will be from an APICS Grand Rapids Student Chapter.  This director will
                  be an Active APICS Student Chapter Member and President of the APICS Student Chapter.  This director is responsible to
                  be a liaison between the Grand Rapids Board of Directors and the Student Chapters.  This position is responsible for
                  completing any assignments made by the local  Chapter President.
  Any other BOD position can be approved by the
                  Officers and put in place on an as needed basis.

            B.  Committees
                  The following committees shall be formed annually, from members of the Board of Directors.
                  1.   Long Range Planning Committee - chaired by the President Elect - Comprised of the Past President, President, VP of
                  Marketing and an appointed Education Director.  This committee is responsible for setting the direction of the Chapter for
                  the future, specifically to seek out and develop new educational opportunities for the Chapter and to guide the
                  administrative functions of the Chapter.  The committee is also charged with reviewing Chapter activities and developing
                  a rolling three (3) year plan.  This plan should include membership goals, new Chapter activities, Student Chapter
                  development, focus of education programs, etc.  This plan is to be submitted for review at the summer planning session
                  each year.

                  2.   The Finance Committee – chaired by the VP of Finance.  Consisting of an appointed Education Director and
                  President, the committee is charged with the responsibility of auditing the books of the Treasurer and supervising the
                  financial condition of the Chapter.

            C.  The President shall appoint such other committees and chairpersons as may be deemed necessary and are approved by
            the Board of Directors.

            D.  When committees are formed, selection of members of each committee shall be the responsibility of the Committee
            Chairperson with the approval of the President.

            E.   Directors shall collect and accumulate literature containing information that will be useful to themselves, their committee
            and their successors.

            F. When committees are formed, the Chairperson shall usually be selected from the Board.          

Administrative Services
The Chapter Officers will review the position of Chapter Administrator on an annual basis just prior to the end of the program year to determine if a hired position of “Chapter Administrator” is warranted for the coming year. This position will provide such secretarial and administrative  services as deemed appropriate to the on-going business of the Chapter. The results of this review, in accordance with the Standard Operating Procedures, will be presented to the BOD at the last regular BOD meeting of the year as well as a recommendation for the new program year. The continuance of the hired position will be voted upon by the BOD annually.

XIV.    CHAPTER TERMINATION AND LIQUIDATION
I
n the event that the APICS Grand Rapids Chapter is no longer affiliated with APICS as a Channel Partner, for whatever reason, all financial assets owned by the APICS Grand Rapids Chapter will be allocated to the other active APICS Chapter(s) or other not-for-profit or non-profit professional organization(s) as decided by the APICS Grand Rapids Board of Directors from the most current program year before dissolution.

XV.      PROCEDURES
           
A.  Robert's Rules of Order, revised where applicable, and shall determine the conduct of business in all meetings of the
            Chapter, of its governing bodies and committees except where inconsistent with the by-laws of the Chapter.

XVI.     AMENDMENT TO BYLAWS
These bylaws may be repeated, altered or amended, or new bylaws adopted by a vote of   two-thirds of the members present at a regular meeting only if the proposed change has been published in the call of the meeting.

XVII.  AUTHORIZATION FOR CHARTER
The organization of this Chapter is authorized by Article VIII of the bylaws of Corporate.